Job Board Title:
Procurement, Contract & Records Management Specialist
Post Date
4/23/2026
Expiration Date
7/22/2026
Details:
As a Procurement, Contract and Records Management Specialist, you will provide effective sourcing and procurement of common and specialized goods and services. In this role, you will be the subject matter expert for the records management program at Agricorp. You will also provide expertise in the areas of Procurement documentation (e.g., RFX’s), sourcing, purchasing, contract development and management, invoicing, and records management ensuring financial prudence, integrity and compliance with corporate policies and the Ontario Public Service (OPS) Procurement Directive and related legislation. In this role, you will:
- Effectively interact professionally with all levels of the agency and the community
- Provide effective and diligent procurement of goods and services for clients at all levels of the organization.
- Review and analyze client scope of work and related deliverables, source vendors, participate in discovery and decision-making processes, approve purchases within delegated and coordinate the approval process for larger procurements.
- Respond to client purchase requests, work with clients and stakeholders in the development of regular specification documents, and maintain a record of all procurement activities and service provider agreements.
- Oversee Records Management and Retention policy and procedures, address the needs of the organization by advising on proper use, and interpret the policy, procedures and directives
- Consult with clients to clarify needs and review and modify specifications as needed for requested products or services to support procurement processes, such as goods and services purchasing and service tenders
- Maintain and manage working relationships with vendors, provide input into preferred vendor lists and Vendors of Record, and respond to external vendor inquiries
- Assist and support client/vendor relations over contract performance up to and including financial and/or technical
- Provide professional expertise, technical assistance, Procurement training and support to clients
- Expedite outstanding purchase orders to ensure delivery requirements are met
- Provide input into vendor selection through sourcing strategies, coordinating RFP bidding and discovering processes for other departments and divisions
- Maintain a high level of knowledge of Agricorp policies, practices and directives, such as the Ontario Public Service Procurement Directive and Ministry of Government and Consumer Services Corporate Policy on Recordkeeping, to provide timely and accurate information and support to clients requesting goods and services and records management assistance
Salary: $37.54/hour - $44.16/hour
Work Status: Full time in office
Location: Guelph, Ontario
Qualifications:
Qualifications
- Degree or diploma in business or public administration or 2-4 years related experience in public sector Procurement or a combination may be considered
- Demonstrated experience preparing and negotiating several forms of purchase orders, such as RFPs and RFSs
- Exceptional customer service skills
- Highly motivated team player experienced in working in a collaborative environment
- Working Knowledge of Ontario Public Service Procurement Directive and related national and international trade agreements
- Proficient computer literacy in MS office products (all), Adobe Pro, SAP Concur
- Enrollment in or completion of the Ontario Public Buyers Association’s “Principles of Effective Public Purchasing” certificate program an asset
- Records and Information Management Certification from an accredited college or university an asset
- Attention to detail – Is conscientious, accurate and thorough
- Achieving Quality Results – Focuses efforts on managing one’s self to achieve high quality results consistent with the organization’s standards and measures, while managing risk.
- Initiative – Identifies and deals with situations and issues proactively and persistently, seizing opportunities that arise.
- Planning and Organizing – Developing, implementing, evaluating and adjusting plans to reach goals, while ensuring the optimal use of resources.
- Client focus – Provides service excellence to internal and external clients
- Critical judgment, decision-making and problem solving – Uses critical judgment to make decisions and solve problems involving varied levels of complexity, ambiguity and risk
- Influence – Influences, convinces and gains support from others
Employer:
Agricorp
Contact:
Navkiran Sampley
Address:
1 Stone Rd W, Guelph, ON N1G 4Y2
Email:
Navkiran.Sampley@agricorp.com
Website:
https://www.agricorp.com/en-ca/Careers/Pages/Default.aspx
View Job Description
Salary:
$37.54/hour - $44.16/hour