Section 1. Structure and composition of the Executive Committee.
A. The number of individuals that shall constitute the Executive Committee shall be as necessary to fulfill Section 1(D) of Article VI or as determined by the Executive Committee from time to time. The Executive Committee may fix the number constituting the whole Executive Committee, from time to time, by adopting a resolution to such effect.
B. A member of the Executive Committee may be removed from office or position for cause by a three-quarters (3/4ths) vote of all other votes of the Executive Committee then in office or position at a duly called meeting of the Executive Committee with notice of the proposed removal.
C. Vacancy of an office or other elected position is described in Article V, Section 2. Vacancy of a standing committee chair is resolved by having the standing committee elect a new chair. Vacancy of an Associate Member is resolved at the discretion of the Executive Committee. The minimum number that may constitute the Executive Committee is five; the Executive Committee is given the authority to appoint other eligible members, as necessary, to meet this minimum. Vacancies and newly created positions resulting from any increase in the authorized number of individuals constituting the whole Executive Committee may be filled by a majority of the members of the Executive Committee then in office, though less than a quorum, or by a sole remaining member of the Executive Committee, and the individuals so chosen shall hold office until the next annual election and until their successors are duly elected and shall qualify, unless sooner displaced. If there are no members of the Executive Committee in office, then an election of directors may be held in the manner provided by statute.
D. The members of the Executive Committee, as set forth below, shall assist with the business of the NBDPN and may incur expense as described in Article IX of these bylaws. The Executive Committee will ensure that NBDPN business is conducted between annual NBDPN meetings and shall inform the whole NBDPN membership of important issues and decisions.
Non-elected Officers (offices are "assumed"): President, Secretary-Treasurer, Immediate Past-President
Elected Officers: President-Elect, who shall act as Vice-President, Secretary-Treasurer-Elect
Other Elected Position: Member-at-Large from eligible membership
Standing Committee Chairs: Annual Meeting; Data; Education and Outreach; Ethical, Legal, and Social Issues; Membership and Elections; Neural Tube Defect Surveillance & Folic Acid Education; Publications and Communications; Surveillance Guidelines and Standards
Associate Members:CDC representative; March of Dimes representative
Appointments: CDC Liaison
Others as deemed appropriate by Executive Committee
Section 2. Participation in the Executive Committee.
Participation and membership in the Executive Committee is determined by member class eligibility as set forth in Article III, the elected officer or position status, or as otherwise appointed or delegated by the Executive Committee.
A. Officers and elected positions may participate fully in Executive Committee business, and act on behalf of NBDPN as their respective offices and elected positions require.
B. The chair of a standing committee may also serve in the dual role of NBDPN officer, if permitted, per the member class as set forth in Article III.
C. Each chair of a standing committee will participate fully in Executive Committee business, and will act as "gatekeeper" and "conduit" of information (including meeting minutes) flowing bi-directionally between that committee and the Executive Committee. If a committee is utilizing a "co-chair" structure, only one of the co-chairs may represent that committee (e.g. on voting issues) at a particular Executive Committee meeting.
D. Associate Members represent and bring expertise from their organizations and may participate fully in Executive Committee business, except that they may not serve as NBDPN officers. (They may, however, serve as committee chairs.)
E. The CDC liaison provides administrative support to the Executive Committee and standing committees. As appointed and delegated by the Executive Committee, the CDC liaison maintains a database of the membership, serves as the liaison between CDC and NBDPN, and performs other responsibilities as appropriate. The CDC liaison may not serve as an NBDPN officer, but may serve as a committee chair.
F. Appointments are made at the discretion of the Executive Committee to fulfill specific roles in NBDPN. An appointee's participation in the Executive Committee, including voting rights and other privileges are specifically delegated by the Executive Committee per appointment function. Any appointee granted the authorization to participate in Executive Committee business shall be deemed a member of the Executive Committee with full voting rights and the Executive Committee shall adopt a resolution increasing the number of Executive Committee members accordingly.