Ontario Public Buyers Association. Official Chapter of NIGP
Purchasing Clerk

Job Board Title:
Purchasing Clerk

Post Date
5/29/2026

Expiration Date
6/10/2026

Details:

BASIC FUNCTION

The Purchasing and Risk Clerk will, on a daily basis, implement and support the County’s purchasing policies and procedures and will provide clerical support to the Manager of Purchasing and Risk Management by assisting with the coordination of the County’s leases, contracts, purchasing requirements, assisting with the Parking, False Alarm and Taxi by-laws and carry out duties as assigned by the Manager of Purchasing and Risk Management Services.

PRINCIPAL RESPONSIBILITIES

Purchasing:

  • Work with departments in developing tenders/proposals/quotations
  • Development of the necessary terms and conditions required for each project.
  • Issuing the necessary documentation to bidders, including the writing and placement of the advertisements, managing the bidders list, developing and issuing any addendums.
  • Developing tenders that incorporate the requirements of various departments within the County including the collection of data, development of the tender documents, specification and requirements and issuing of the contracts.

Risk Management Services: 

  • File claims received and responding in writing to claimants

Parking Duties:

  • Administer the County’s parking by-law.

False Alarm Duties:

  • Receive all incident reports and input all false alarm information into the County false alarm registry database.
  • Set up each false alarm incident in JD Edwards as a customer and create all invoices.

Taxi Licensing Duties:

  • Administer all taxi driver and vehicle application packages.
  • License drivers and vehicles.


Qualifications:

MINIMUM QUALIFICATIONS

  • Three-year college diploma in business administration
  • Minimum three years’ experience or equivalent working with purchasing functions, preferably in a municipal setting.
  • Excellent oral and written communication skills.
  • Good interpersonal and organizational skills.
  • Detail and customer service oriented with ability to work with all levels of staff and external stakeholders.
  • Proficient in JD Edwards software.
  • Excellent computer skills related to spreadsheets, word processing and familiarity with an automated purchasing/financial system.
  • Working towards Certified Professional Public Buyer (CPPB) or Certified Professional Purchaser (CPP) is considered an asset.


Comments:
Pay Range: $66,703.00 - $78,041.60 (2026 Non-Union Compensation Grid).
Benefits:Long Term Disability, Life Coverage, Accidental Death and Dismemberment, Critical Illness, Extended Health Care, Emergency Travel Assistance, Dental Care; mandatory enrolment, premiums 100% covered.
Pension: Ontario Municipal Employees Retirement System (OMERS); enrolment mandatory.
Medical Responsibility Time: Prorated and accrues at 0.5 days/month. Short Term Disability: 17 weeks coverage at 75% or 100% of pay, based on length of service.
Vacation: Accrues to start at three weeks/annum; increases based on length of service.
Parking: Provided; taxable benefit provisions apply.
Mileage: If applicable, as per CRA allowances.

The County of Wellington is committed to providing inclusive access and accommodations for disabilities throughout the application and selection process. We are continuously working to improve our systems, policies, and practices to ensure our employees, in all their diversity, can succeed. Should you require accommodation for a disability through the recruitment process, please let us know and we will work with you to meet your needs.

Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used only to evaluate the suitability of applicants for employment.

https://careers.wellington.ca/job/Guelph-Purchasing-and-Risk-Clerk-ON-N1H-3T9/1291160647

Employer:
County of Wellington

Address:
74 Woolwich Street, Guelph ON N1H 3T9

Salary:
$66,703.00 - $78,041.60