Job Board Title:
Coordinator, Procurement

Post Date
3/18/2025

Expiration Date
3/25/2025

Details:
Position Details:
Current Rate of Pay: Min = 37.60/hr, Max = 43.57/hr
Employment type: Permanent Full-time
Hours of work: 35 hrs/week
Work location: Head Office
Division:  Legislative and Property Services
Business unit: Procurement Services
Travel: None
Hybrid Work: Yes
Existing Vacancy: Yes

About TRCA:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.
 
TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.
 
To apply to this posting, please submit your resume and cover letter in one PDF or Word file prior to 11:59 pm on March 25, 2025.
 
How you will contribute as part of the TRCA team:
The Coordinator, Procurement coordinates all aspects of procurement related matters, including competitive bidding, contract execution, purchase order processing, as well as supports the management of procurement related databases. This role supports the continuous development of procurement processes and procedures and related training for the organization.

Major Responsibilities:

  • Coordinates vendor management, credit and purchase order processing, and request for proposal (RFP’s).
  • Provides input into weighted evaluation criteria, pricing schedules, procurement timelines, and requests to alter terms and conditions; Assists in ensuring consistent application of terms and conditions in coordination with Risk and Legal Services.
  • Manages procurement system and database administration and quality assurance and control.
  • Coordinates version control of procurement and agreement templates.
  • Maintains and tracks a list of all TRCA VOR arrangements, advising Authorized Buyers of contract expiration and possible renewals/extensions.
  • Conducts compliance audits on a regular basis.
  • Works with the Supervisor, Procurement to develop and update staff training materials related to procurement systems, processes and procedures.
  • Contributes to the development and implementation of industry best practices, more efficient procurement processes and procedures and the innovative use of new technology.

What TRCA has to offer you:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare). 
 
You will be part of a diverse and inclusive organization that:
  • Makes a positive difference in the communities we serve.
  • Fosters high performance and collaborative teams.
  • Provides continuous learning and development opportunities.
  • Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
  • Pregnancy & Parental Leave Top-Up Program.
  • Provides unique TRCA Perks.
  • Provides flexible work arrangements.
  • Offers potential for career growth and advancement.
 
While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.
 
TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.
 
Personal information you provide through the TRCA recruitment, selection, and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act.  Any questions regarding this collection activity should be directed to the Manager of Records and Information, 5 Shoreham Drive, Toronto, ON, M3N 1S4, (437) 880 2308.
 



 

Qualifications:
What will you need to succeed:
Education (degree/diploma/certifications/licenses)
  • Post-secondary diploma or degree in Business, Commerce, Finance, Procurement or a related field
Experience
  • 2+ years of experience in a procurement environment 
Knowledge/Skill/Ability - Competencies
  • Demonstrated ability to prepare procurement documents.
  • Understanding and application of basic mathematical functions. (e.g., adding, subtracting, measuring, money computation)
  • Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence. (concise, logical, grammatically correct)
  • Demonstrates responsiveness to internal and external customer requests and needs.
  • Ability to communicate effectively with tact and courtesy.
  • Understanding of ERP systems and electronic bidding system
  • Computer proficiency in MS Office suite including online software such as MS teams, , and SharePoint; advanced MS Excel capabilities for analysis, data visualization.
 

Employer:
Toronto and Region Conservation Authority

Website:
https://jobs.dayforcehcm.com/en-US/trca/CANDIDATEPORTAL/jobs/6980