Job Board Title:
Accounting Manager

Post Date
7/30/2024

Expiration Date
9/30/2024

Details:
RootedHomes

Position: Accounting Manager
Reports to: Executive Director
Location: Bend, Oregon*
Salary: $90,000 - $100,000

*Position can be hybrid, working from home 2 days/week. Alternatively, could be remote from within 3-4 hours of Bend, with one week/month in Bend (with travel/accommodation paid for).

THIS OPPORTUNITY

RootedHomes is looking for an experienced not-for-profit accountant to join the team. This role will be responsible for oversight of the organization’s financial management. The candidate will be an experienced financial professional able to support RootedHomes in budgeting, accounting, financial management, analysis and reporting, risk management, and grants management and administration.

The ideal candidate will have strong experience in not-for-profit accounting, managing public funding, working as a collaborative partner with program staff and leaders, and an understanding of real estate development and construction financing.

ABOUT US

RootedHomes is a not-for-profit organization, based in Bend, Oregon, that creates sustainable, affordable homeownership communities for central Oregon’s workforce. RootedHomes uses the Community Land Trust model to help homeowners own their home outright by leveraging a traditional mortgage, while RootedHomes owns the land under the homes and leases it to the homeowners through a 99-year renewable land lease.
RootedHomes has an annual operating budget of $2 million and $48 million in current projects under construction. As of July 2024, RootedHomes has completed three communities with 17 homes. The current pipeline of projects under construction includes 3 additional communities with a total of 81 net-zero energy homes.

Many of its new construction communities are built in partnership with Housing Works, the Central Oregon Housing Authority. RootedHomes and Housing Works are spearheading innovative development of mixed-income and mixed-use communities and expanding their partnership to better serve Central Oregon\'s affordable housing needs as a coordinated entity.

POSITION OVERVIEW

The Accounting Manager oversees the accounting and financial reporting functions of RootedHomes. This position will be responsible for the day-to-day bookkeeping and for oversight of financial, HR and administrative systems, including but not limited to financial processes, compliance with accounting standards and regulations, and financial administration. This role provides accurate and timely financial information to support organizational decision-making, internal controls, process improvement, and risk management.

Accounts receivable

• Administer, track, and invoice programmatic and new construction receivables.

• Process and track donations from individuals, corporations, and foundations.

• Process and track public grant funds awarded for real estate development activities.

• Ensure compliance with funders’ requirements.

• Make weekly bank deposits and manage record keeping.

Accounts payable

• Manage all payables, including ensuring invoices are paid in a timely manner and are coded to the correct fund.

• Track loan terms; renew/payoff as necessary.

• Manage vendor contracts and agreements in collaboration with the Executive Director.

• Administer funds related to all real estate development and new construction activities; fulfill related grant reporting requirements.

Preparation of financial statements

• Reconcile all balance sheet accounts for ​RootedHomes and its subsidiaries.

• Prepare monthly allocation of overheads.

• Check all income statement accounts for reasonableness and to ensure coding to correct funds.

• Prepare monthly financial statements for ​RootedHomes and its subsidiaries.

• Prepare annual consolidated financial statements.

• Communicate with the board and board treasurer regarding monthly financial statements.

Cash management

• Maintain multiple bank accounts and manage organizational cash flow.

• Administer transfers among accounts as necessary.

• Execute ACH withdrawals.

Fiscal projections and budgeting

• Work with the Executive Director to prepare various project budgets.

• Assist Executive Director in preparing the annual budget and forecasts.

• Complete monthly financial dashboard.

Audit & tax preparation

• Partner with leadership on annual audit of consolidated financial statements.

• Prepare and manage all records and communications with accountant and auditors; respond to all requests, consulting with staff as necessary.

• Assist outside CPA with preparation and complete review of all annual tax filings for RootedHomes (990, CT-12, 1065).

Human Resources and Organizational Operations

• Track all employee time and activity and manage holiday and time off policies using a web-based system.

• Ensure timely processing of payroll using OnPay.

• Administer employee benefits (QSEHRA and Simple IRA).

• Maintain/renew various licenses, registrations, with various entities.

• Maintain/renew and update insurance policies, as necessary.

Contract compliance and management

• Track, bill for, and ensure compliance with multiple funding contracts.

• Review all contracts for potential issues and budgetary impact.

MINIMUM REQUIREMENTS

• An undergraduate degree and a minimum of 5 years in accounting and finance, or equivalent related experience.

• Minimum 2 years of experience in not-for-profit finance, or equivalent related experience.

• CPA and/or experience in real estate development finance and/or construction accounting.

• Proficiency with QuickBooks and Excel.

PREFERRED QUALIFICATIONS

• A graduate degree and/or certifications in accounting or finance.

• Experience in managing state and/or federal funding.

• Interest in equitable and sustainable affordable housing development.

APPLICATION INFORMATION

Nonprofit Professionals Now is excited to partner with RootedHomes in filling this key leadership position. To apply, please submit a resume and cover letter. All applications will be reviewed and considered.

Application Portal: https://apptrkr.com/5471199

Application Deadline: August 12, 2024

Employer:
Rooted Homes

Website:
https://apptrkr.com/5471199