Procurement Specialist - Permanent Full-Time Position

Job Board Title:
Procurement Specialist - Permanent Full-Time Position

Post Date
4/11/2024

Expiration Date
5/11/2024

Details:
POSITION SUMMARY:
Under the direct supervision of the Supervisor, Purchasing and Inventory Control, the Procurement Specialist procures goods and services in accordance with TBDSSAB policies. This is not a remote position.
MAJOR RESPONSIBILITIES:

  1. Reviews and updates procurement specification details to tender documents.
  2. Reviews, updates and posts procurement documents, drawings, and other relevant information.
  3. Prepares, reviews compliance, and summarizes competitive bids and purchase orders in accordance with Procurement policies.
  4. Facilitates the evaluation of bids, ensuring proper adherence to the Procurement policies.
  5. Communicates with requesting departments and bidders, including answering questions, preparing, and posting addenda and notification of award.
  6. Creates and records changes to capital and operational purchase orders.
  7. Prepares contract orders and agreements with successful vendors and suppliers.
  8. Coordinates move out request details and provides purchase order information to contractors in consultation with the Asset & Risk Officer
  9. Inputs move out requests to corresponding purchase orders with all pertinent information.
  10. Performs product research and selects sources of supply and qualified vendors.
  11. Solicits quotes for goods and services based on specifications provided by requesting department.
  12. Reconciles discrepancies between invoices and purchase orders.
  13. Creates and updates vendor information in the accounting software system.
  14. Performs such other related duties as assigned.


Qualifications:
Education/Experience
  • College Diploma in business.
  • Three years’ experience in the field of procurement.
Skills/Abilities
  • Demonstrated skill in both written and oral communication.
  • Proficient in related spreadsheet software.
  • Time management skills to meet required deadlines.
  • Possess superior organizational and interpersonal skills.
 
CONDITIONS OF EMPLOYMENT:
  • Must undergo a successful police records check, Type 1.
  • Use of a vehicle may be required.
  • Travel may be required.
  • Must maintain confidentiality.


Comments:
This position is required to work out of the Thunder Bay office. This is not a remote position.

Employer:
The District of Thunder Bay Social Services Administration B
Contact:
Liam Nugent

Work Phone:
807-766-4084

Email:
careers@tbdssab.ca

Website:
231 May Street South