Ontario Public Buyers Association

Senior Purchasing Analyst

Job Board Title:
Senior Purchasing Analyst

Post Date
9/19/2023

Expiration Date
10/19/2023

Details:

The Team you are Joining – Who We Are:

The Halton Regional Police Service contributes to the safety and well-being of more than 620,000 residents in Halton Region which includes the Towns of Milton, Halton Hills and Oakville, and the City of Burlington. It is our continual pursuit of excellence that keeps Halton at the forefront of policing and as a leader in the public safety arena. Through upstream approaches, partner collaboration, training, community engagement and a strong focus on inclusion and diversity, we have been able to maintain Halton’s status as the safest Canadian municipality with a population of 100,000 or more. This is exemplified through deep collaboration between our growing team of over 1,100 members and our residents, businesses, non-profit organizations, and municipal governments.

The Corporate Services team is looking for a new Senior Purchasing Analyst to play a pivotal role in supporting the needs of our Service. This is your opportunity to join a team committed to continued leadership in community safety, contribute to the community in a meaningful way and drive continuous improvement in our growing and progressive organization.

About the Role – How you will Contribute to the Service:

The Senior Purchasing Analyst will aid the Service in the acquisition of approved goods and services in compliance with Police Services Board’s purchasing by-law, procedures and/or policies. This is a rewarding position for an ambitious candidate with excellent results orientated, problem solving and analytical skills.

Responsibilities include but are not limited to:

Works with Budget Managers to acquire goods and services. Conducts market research, develops specifications, obtains competitive pricing, analyzes bids and recommends awards.
Identifies and recommends opportunities for savings, best value and improved services.
Requests informal quotations for goods or services up to $35,000. Coordinates formal bid solicitations exceeding $100,000 (unlimited) from issuance to award. Analyzes and recommends contract awards.
Ensures procurements are compliant with by-law, are authorized by the appropriate Budget authority and that the authorization is within their approved limits.
Completes and submits Acquisitions Report Forms to obtain authorizations, contract extension requests and/or single source acquisitions. Maintains Acquisition Report Tracking system.
Communicates acquisition information to vendor/supplier, negotiates prices and monitors performance.
Provides contract administration for service contracts to ensure timely renewals, extensions and funding. Monitors contract expenditures and performance of contractors. Resolves issues and escalates deficiencies as required. Maintains Contracts Agreement Tracking system.
Generates contracts, purchase orders and reports through the SAP Inventory Management System (SAP).
Sends contracts and purchase orders to external and internal clients.
Generates release orders and process goods receipts for services rendered in accordance with the contract. Resolves invoice or purchase order discrepancies.
Coordinates import of goods to ensure compliance with customs and brokerage regulations.
Maintains records on outstanding goods, pricing issues, etc. Ensures purchasing documents are maintained in accordance with Record Retention By-Law and all proprietary confidentiality requirements.
Processes security clearances for contractors and ensures compliance with requirements.
Monitors requirements for WSIB and Insurance Certificates.
Discusses and coordinates multi-agency purchasing contracts with the Police Cooperative Purchasing Group (PCPG) and as the lead buyer for the Halton Cooperative Purchasing Group (HCPG).
Other related duties as assigned.

What you will Bring to the Role:

You will have a good understanding of public procurement, trade agreements and purchasing by-law, contract formation with respect to terms and conditions, and specification development and competitive bidding processes.
You will have proven ability to perform purchasing duties within the Public Procurement Code of Ethics established through the Ontario Public Buyers Association and/or the National Institute of Governmental Purchasing.
You have demonstrated ability to work in a fast paced and challenging environment using project planning principles in the purchasing processes.
You will have excellent computer skills (e.g. Microsoft Word and Excel). An understanding of SAP will be preferred.
You have the ability to take others’ perspectives into account when communicating, negotiating or presenting arguments and can facilitate open communication and information exchange.
You will assess information quickly and accurately (i.e. high level of analytical and attention to detail skills with respect to review of tender documents). Formulates innovative solutions or resolves problems by developing new concepts, models, frameworks or approaches to meet business objectives
You will assume personal responsibility and follows up on commitments.
You can establish and maintain positive internal working relationships.
You can think diversely and “outside the box” to try new strategies that may differ from established approaches to policing. Provides service in a professional, sincere and respectful manner (e.g. maintains high level of confidentiality and exercise good judgment and discretion responding to inquiries).
You have excellent customer service skills by providing information and/or assistance beyond the needs expressed or expected by the customer and can use experience and knowledge to provide additional, value-added service for the customer, or to improve the customer's situation in some way.
You can facilitate the art of sharing of information relevant to changes in legislation, policies and procedures. Monitors current trends in legislation and policy to optimize organizational processes.

Education, Certifications and Qualifications: The successful candidate must possess a community college diploma in Business Administration or other related disciplines (i.e. purchasing, supply chain management or public procurement). A Certified Professional Public Buyer (CPPB) certification would be considered an asset.

Previous Experience, Knowledge and Skills: The ideal candidate has a minimum of three years of experience in the field of procurement (purchasing) experience who is well versed in developing and coordinating the formation, review and evaluation of bid solicitations. In addition, they are highly skilled in the analysis and related processes of formal tender documents, demonstrated analytical skills through procurement experience. A candidate having previous experience in public procurement will be a strongly encouraged to apply for this position.

Note: The successful applicant will need to pass a background check to the satisfaction of the Service which will include reference checks with previous employers, verification of educational achievements, and a criminal background screen.

What We Offer:

We offer the opportunity to join a progressive work environment with a leading police service. Our Service is committed to the values of Trust and Respect, Integrity, Accountability, Excellence, Teamwork and Justice. We provide our employees with a competitive salary and benefits package which includes but is not limited to comprehensive healthcare benefits, training and development opportunities, paid leave, onsite fitness opportunities, access to wellness resources and participation in a defined benefit pension plan – Ontario Municipal Employee Retirement System (O.M.E.R.S.). This position is based out of our Oakville Headquarters facility which is located at the QEW and North Service Road West.

Salary Range: $75,212.00 – 82,648.00

How to be Considered for This Exciting Opportunity:

Please apply on line with a resume and a detailed letter outlining your experience and skills and how they relate to this role with the Service. This should be forwarded in confidence to our Staffing Advisor, Human Resource Services, quoting Competition #04-C-23 by September 25, 2023. All applications must be submitted to the Service’s on-line system to be considered for this vacancy.

Please Note: The Halton Regional Police Service and HRPA are working on modernizing the job evaluation program. Once the program has been established, all civilian positions, including this position, will be evaluated under the new job evaluation program which may result in a change to the rate of compensation.

The Halton Regional Police Service strives to be an accessible and inclusive organization. We are committed to fairness and equity in employment and our recruitment and selection practices. We encourage and welcome applications from all who may contribute to the further diversification of our organization. Should you require an accommodation under the Ontario Human Rights Code (OHRC) and/or the Accessibility for Ontarians with Disabilities Act (AODA) during any stage of the recruitment process, we will work with you to remove any barriers. Please do not hesitate to let us know by contacting us for assistance at civilianrecruiting@haltonpolice.ca.

We thank all applicants for their interest in joining our organization. Only those who are selected to advance through the recruitment process will be contacted by our team.

Qualifications:

Employer:
Halton Regional Police Service

Address:
2485 North Service Road West

Work Phone:
9058254777

Website:
2485 North Service Road West