Fiscal Analyst 3 – Grants and Contracts

Job Board Title:
Fiscal Analyst 3 – Grants and Contracts

Post Date
5/8/2019

Expiration Date
5/16/2019

Details:
Position Summary
The Fiscal Analyst 3 position is responsible for Grant and Contract accounting. This position administers grant and contract budgets, develops procedures for effective monitoring of financial operations for all Tacoma Community College grants and contracts and coordinates all reporting with the appropriate Grant Administrators. This position reports to the Assistant Director of Financial Services.

Essential Functions
- Responsible to review all college grants and contracts prior to award for fiscal legality,
administrative requirements, and advise on preparation;
- Communicate policies and procedures as they apply to grants and contracts to college
community;
- Represent the institution on site visits, audits, or during formal conferences with grant
funding agencies;
- Monitor, review, or audit the accounting of contracts and grants to ensure contractual
fiscal or grant compliance;
- Prepare and analyze periodic and annual fiscal reports, such as monthly and quarterly
invoices;
- Prepare quarterly fiscal federal reports in a timely manner as required by federal granting
agencies;
- Coordinate fiscal procedures with institution administrators, departments and outside
agency's staff;
- Input, revise and monitor grant and contract budgets and reconcile to grantor budget;
- Regularly instruct and check the work of other departments administering grants to verify
the grant meets all specific criteria included in the budget or plan;
- Reconcile various grants and contracts, working directly with campus grant administrators
and outside agency's staff, requesting reimbursements, preparing monthly and year end
adjustment entries;
- Provide recommendations for computerized accounting system improvements and work
through the college's transition to a new computerized accounting system;
- May supervise, evaluate, mentor, lead and train staff.
- Perform additional duties as assigned.


Qualifications:
Minimum Qualifications
- An Associate degree from an accredited college or university in accounting, business
administration, or closely related field which include 18 quarter hours or 12 semester
hours of college level accounting, auditing, or budgeting
- Four years of relevant experience in accounting, bookkeeping or related experience
or - equivalent education and experience
- Experience with automated accounting systems or programs.
- Intermediate spreadsheet and word-processing experience.

Preferred Qualifications
- Experience with grants and contracts accounting
- Experience in education, government, or non-profit accounting;
- Knowledge of Federal Regulations and Circulars;
- Knowledge of Washington State Technical and Community College's accounting systems
and procedures.

Conditions of Employment
- Successfully pass a criminal history background check prior to employment.
- Ability to lift, move and transport items/documents weighing up to 10 pounds.

The Successful Candidate Must Demonstrate
- Ability to relate well to diverse populations, students, faculty, staff, customers and the
general public in a courteous, respectful & professional manner.
- Ethics, integrity and sound professional judgment.
- Excellent human relations skills including conflict resolution and the ability to make sound
decisions.
- An appreciation of diversity and the benefits of a commitment to cultural awareness and
sensitivity in the workplace.
- Excellent written, visual and interpersonal communication skills.
- Adapt easily to changing business needs, conditions and work responsibilities;
- Discretion and tact regarding confidential and sensitive information;
- Adapt to and positively handle the stress of a high paced work environment, conditions,
changing business needs, and work responsibilities;
- A history of innovative, change management and the ability to solve problems effectively
and quickly;
- Support and embrace the mission, values, and core themes of the College.


Comments:
Application Process
Complete application packages must include the following:
1. Tacoma Community College online application.
2. Cover letter and resume. In your cover letter indicate how your experience with non-
profit accounting and other accounting methods meets the qualifications for this position.
3. Copies of transcripts for all colleges and universities attended

Terms of Employment
This is a full-time classified overtime eligible position scheduled to work Monday through Friday, 8:00am to 5:00pm. Flexibility in scheduling is required to meet department needs and includes evening and weekend hours. The salary range is $3,758 to $4,929 per month. Tacoma Community College offers a generous benefits package to include: life, health, dental and long-term disability insurance, state retirement, vacation leave, sick leave and holiday pay. Degrees must be from accredited colleges or universities recognized by the U.S. Department of Education and verified by National Student Clearinghouse. A collective bargaining agreement exists and membership in the Washington Federation of State Employees or payment of a service fee is available within 30 calendar days of employment. The layoff unit for this position is “All Other WFSE Classified”.

Tacoma Community College values diversity and is an Equal Opportunity Employer and Educator
Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Stephen Smith, Title II and Title IX, 253-566-5054; Dolores Haugen, Section 504 Officer, 253-566-6090. Tacoma Community College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Tacoma Community College
Human Resources
6501 S 19th St Bldg. 14, Tacoma WA 98466
www.tacomacc.edu/about/employment


Employer:
Tacoma Community College
Contact:
Kathryn O'Brien

Address:
6501 South 19th Street

Work Phone:
2535665341

Email:
kobrien@tacomacc.edu

Website:
https://www.tacomacc.edu/about/employment/