Job Board Title:
Accounts Payable Specialist

Post Date
3/30/2018

Expiration Date
6/28/2018

Details:
Sound Transit
Accounts Payable Specialist
Job #18-01358

SALARY: $43,284.00 - $54,105.00 Annually

CLOSING DATE: 04/12/18, 5:00 PM

GENERAL PURPOSE:
Under general supervision, performs a variety of clerical and routine technical accounting duties in support of the Agency's accounts payable and other Division functions; participates in coordinating assigned programs, projects, and services with other Agency departments and outside agencies; prepares a variety of reports, notices, and maintains records of account activity; provides departmental information and assistance to Agency staff and the general public.

This job posting may be used to fill multiple positions.

Essential Functions
• The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
• Performs a variety of clerical and routine technical accounting duties in the accounts payable function; assumes responsibility for specific assigned duties; provides associated assistance in administrative and operating programs as assigned.
• Performs general bookkeeping and clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintains a variety of accounting records, logs, and files; verifies, balances, and adjusts accounting records as appropriate/necessary.
• Performs a full range of duties in support of the accounts payable functions; prepares Agency invoices for payment; reviews invoices for proper coding and approvals; resolves related issues with appropriate staff; logs and matches invoices into the accounts payable system module; assists in, preparing checks, wires and ach disbursements; organizes and matches payment vouchers to detail report; prepares checks for mailing.
• Establishes and maintains various filing systems and records including accounts payable vendor invoice and employee purchase and travel card files.
• Provides strong customer service to internal employees/customers, outside vendors and the pubic; communicates with customers/employees via phone, email, or in person to solve issues/problems or respond to inquiries; sets up meetings to help educate/inform others on AP processes for payment of invoicing; serves on a various committees as assigned; attends and participates in professional group meetings.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.



Qualifications:
Minimum Qualifications
Education and Experience:
High School Diploma/GED and the equivalent of two years of specialized technical or college level coursework in accounting, finance, or closely related field and three years of accounts payable, accounts receivable, clerical accounting, or similar experience; OR an equivalent combination of education and experience.

Required Knowledge of:
• Industry principles and practices of assigned area.
• Pertinent state and federal regulations; Agency policies, procedures, rules and regulations.
• Principles and practices of accounts payable processing.
• Basic accounting, bookkeeping, and mathematical principles and practices.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Accounting software including accounts payable modules.
• Principles and procedures of financial record keeping/reporting and files and information retrieval systems.
• Report preparation and presentation.
• Customer service methods and techniques.

Required Skill in:
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public.
• Preparing a variety of financial and administrative reports.
• Preparing and maintaining accounts payable related accounting records.
• Researching accounts payable transactions and reconciling accounts payable problems.
• Identifying and resolving general problems in a timely manner using sound judgment.
• Responding to general inquiries and in effective oral and written communication.

Physical Demands/Work Environment
• Work is performed in a standard office environment.
• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.

Apply online: http://50.73.55.13/counter.php?id=127174

We are an Equal Opportunity Employer and value workplace diversity. We seek to create an environment and culture that embraces the differences of our employees. You will find an exceptionally diverse group of people at Sound Transit with regard to culture, beliefs, communication styles, and life and work experiences.

All qualified applicants are considered in accordance with applicable laws prohibiting discrimination on the basis of race, religion, color, gender, age, national origin, sexual orientation, physical or mental disability, marital status or veteran status or any another legally protected status.

Employer:
Sound Transit